• Accounts Payable Specialist

    ID 2018-4897
    Department *9905 ACCOUNTING
    Position Level
    5
    Job Status
    Regular Full-Time
    Location
    US-FL-Land O'Lakes
    Shift
    Monday-Friday
  • Job Description

    Our Accounting Department in Land O' Lakes is seeking an experienced Accounts Payable Specialist to work Full Time, Monday- Friday. This position manages and processes all aspects of Accounts Payable and Purchasing invoices, receives and processes all incoming mail and answers incoming phone calls.

    Responsibilities

    • Process incoming mail and distribute to appropriate areas
    • Open and date stamp all interoffice and outside mail
    • Print emailed and online invoices for payment
    • Separate accounts payable from purchasing mail and match backup
    • Assist in preparing invoices for payment
    • Match accounts payable invoices with backup paperwork and obtain approvals if not pre-approved.
    • Code with vendor ID, general ledger and department codes.
    • Review for sales taxes, past due amounts, applicable discounts for early payment
    • Verify correct submission address and due date
    • Problem solve errors on invoices for clean paymenReceive credit card statements, match with backup and obtain backup not received
    • Process approved AP and Purchasing invoices for payment according to established protocol and schedules
    • Batch invoices by due date for data entry and put into alpha order
    • Review coding on invoices
    • Identify credits received and follow up for proper coding
    • Manual entry of A/P and Purchasing bank auto debits
    • Data entry of all invoices, including tagging and scanning for electronic storage
    • Review and edit AP and Purchasing batches before final processing
    • After proper protocol for approval of check runs, print and distribute accounts payable checks, maintaining check logs
    • Responsible for resolving problems with invoices and researching issues with vendors.
    • Responsible for resolving purchasing received/not invoiced report
    • Process Sun Trust ESP Card Pay
    • Pulls all invoices from vendors under the card pay program
    • Properly code, tag, scan and key invoices into accounting system
    • Review and edit Card Pay and Card Purch payables transactions edit list before final processing of batches
    • After proper protocol for approval for the printing and posting of the Card Pay/Card Purch batches, checks printed and posted
    • Maintains hourly, daily, weekly and monthly assigned duties
    • Assist in maintenance of spreadsheets and update as necessary for copiers, annual taxes, utilities deposits etc.
    • Monitor office supplies on hand and write up necessary in-house or purchasing requisitions and submit to Supervisor for approval and submission to Admin
    • Respond to Directors requests for copies of expense documentation.
    • Perform any other accounting duties requested by Manager, Supervisor.

    Requirements

    • High school degree or GED equivalent
    • At least 3 year of experience in Accounting
    • PC proficient to include Microsoft Word, Excel, Outlook
    • Thorough knowledge of modern office practices, procedures and use of office equipment and programs
    • Detail oriented
    • Effective oral and written communication skills
    • Flexible enough to multitask

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