Clinical Research Coordinator

# Positions
Job Status
Regular Full-Time

Job Description

Clinical Research Coordinator

Department:                   Clinical Research

Job Summary:               Coordinate and participate in clinical research studies conducted by principal investigator(s) at Florida Medical Clinic; coordinate and participate in a variety of complex activities involved in the collection, compilation, documentation and analysis of clinical research data.

Reports to:                     Office Supervisor

Position Level:                6


Essential Functions of the Position:

  • Prepares subject’s study related materials prior to visit
    • Prepares copy of informed consent, source documents, HIPAA form, medical records release, and questionnaires for subject chart.
    • Coordinates and implement procedures to collect data from subject’s medical records, interviews, questionnaires, diagnostic tests and other sources.
  • Assists Investigator in study related assessments and ensures proper documentation of assessments are available for review by Sponsor or designee
  • Assists in daily office functions
    • Manages sign in sheets
    • Schedules appointments
    • Takes messages
    • Handles subject’s requests or needs
    • Assists sponsors or monitors with study related functions
    • Completes source documents for each subject
    • Completes paper or electronic case report forms
  • Completes patient check in processes
    • Enter subject demographics into Intergy as appropriate
    • Updates patient demographics as needed
  • Addresses Intergy tasks in a timely manner
  • Answers phones and assists callers
  • Maintains weekly contact with Investigator(s)
  • Responds to Serious Adverse Events within 24 hours by documentation and notification to Sponsor Safety Committee under the supervision of study principal investigator
  • Document adverse events under the supervision of study principal investigator
  • Completes the end of day processes
    • Prints next day appointment schedules
    • Empties HIPAA container into the destruction bin
    • Logs off Intergy and out of the computer before leaving

Additional Responsibilities:

  • Obtain signatures on laboratory printouts, case report forms, or other study related forms
  • Provides study related medication to each subject and documents date, time, and route of administration.
  • Tender/Swollen Joint count as assigned by supervisor
  • Update weekly subject fax logs
  • Maintains an organized and clean work area
  • Places phones on and off service at the appropriate times
  • Directs incoming faxes and mail to correct staff members
  • Participates in maintenance of office supplies
  • Performs other incidental and related duties as required and assigned
  • Able to travel for study related meetings as coordinator
  • Processing check requests for subject payments

Physical and Mental Demands:

  • Normal physical ability
  • Normal concentration and normal complexity of decision making
  • High level verbal and written communication skills
  • Above average ability to manage multiple tasks simultaneously

Occupational Exposure:

  • High risk exposure to bloodborne pathogens and chemical hazards

Job Qualifications:

  • High school graduate or GED equivalent
  • Strong customer service orientation
  • Excellent telephone etiquette
  • Strong team player
  • Basic computer proficiency
  • Medical Assistant Certification required
  • Medical experience preferred
  • Phlebotomy experience preferred


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